Information Security Policy

1. Purpose

This Information Security Policy establishes the security requirements and responsibilities for [COMPANY NAME] to protect company and customer data from unauthorized access, disclosure, modification, or destruction.

The objectives of this policy are to:

• Protect the confidentiality, integrity, and availability of company and customer information
• Ensure compliance with applicable laws, regulations, and contractual obligations
• Establish security responsibilities for all employees and contractors
• Provide a framework for implementing security controls

2. Scope

This policy applies to:

• All employees, contractors, and third parties who access [COMPANY NAME] systems or data
• All information systems, applications, and data owned or managed by the company
• All locations where company data is stored, processed, or transmitted

3. Roles and Responsibilities

3.1 Executive Leadership

• Approve information security policies and provide resources for implementation
• Ensure security is integrated into business operations
• Review security posture and incidents at least quarterly

3.2 Security Owner (CEO/CTO)

• Oversee the information security program
• Ensure policies are implemented and maintained
• Manage security incident response
• Conduct or coordinate security assessments

3.3 All Employees and Contractors

• Comply with all security policies and procedures
• Complete required security awareness training
• Report security incidents and suspicious activities
• Protect credentials and access rights

4. Access Control

4.1 Access Management Principles

• Least Privilege: Users are granted only the minimum access necessary to perform their job functions
• Need to Know: Access to sensitive information is restricted to those who require it for business purposes
• Separation of Duties: Critical functions are divided among different individuals where practical

4.2 User Account Management

• All access requests must be approved by the employee's manager
• User accounts are created with unique identifiers
• Access rights are reviewed quarterly and upon role changes
• Accounts are disabled immediately upon termination

4.3 Authentication Requirements

• Multi-factor authentication (MFA) is required for all critical systems
• Passwords must meet minimum complexity requirements (see Section 5)
• Shared accounts are prohibited except where technically required and approved

5. Password Requirements

6. Data Classification

7. Acceptable Use

7.1 General Requirements

• Company systems and data may only be used for authorized business purposes
• Personal use of company resources should be minimal and not interfere with business operations
• Users must not attempt to circumvent security controls

7.2 Prohibited Activities

• Accessing systems or data without authorization
• Sharing credentials with others
• Installing unauthorized software on company devices
• Transmitting confidential data through unapproved channels
• Using company resources for illegal activities

7.3 Remote Work

• Remote access must use approved VPN or secure connections
• Company data must not be stored on personal devices unless approved
• Physical security of devices must be maintained (screen locks, secure storage)

8. Security Incident Reporting

8.1 What to Report

The following events must be reported immediately:

• Suspected unauthorized access to systems or data
• Lost or stolen devices containing company data
• Suspicious emails or phishing attempts
• Malware infections or unusual system behavior
• Accidental disclosure of confidential information

8.2 How to Report

• Email: [SECURITY EMAIL]
• Slack/Chat: [SECURITY CHANNEL]
• Phone: [PHONE NUMBER] (urgent issues)

8.3 Non-Retaliation

[COMPANY NAME] maintains a non-retaliation policy. Employees who report security incidents in good faith will not face negative consequences.

9. Encryption Requirements

9.1 Data at Rest

• All databases containing customer or confidential data must be encrypted
• Laptop and workstation storage must use full-disk encryption
• Backups must be encrypted

9.2 Data in Transit

• All external communications must use TLS 1.2 or higher
• Internal service-to-service communication should use encryption where practical
• Email containing confidential data should use encrypted channels

10. Vendor and Third-Party Security

• Vendors with access to company data must meet security requirements
• Vendor security assessments are required before engagement
• Vendor access is reviewed annually and upon contract renewal
• Vendor access is revoked upon contract termination

11. Physical Security

• Office access is restricted to authorized personnel
• Visitors must be escorted in secure areas
• Workstations must be locked when unattended
• Sensitive documents must be securely stored or shredded

12. Security Awareness Training

• All employees complete security awareness training upon hire
• Annual refresher training is required for all employees
• Training covers phishing, social engineering, data handling, and incident reporting
• Training completion is tracked and documented

13. Policy Review and Updates

• This policy is reviewed annually or when significant changes occur
• Policy changes are communicated to all employees
• Employees must acknowledge receipt of policy updates

14. Enforcement

Violations of this policy may result in disciplinary action, up to and including termination of employment or contract. Violations that constitute illegal activity may be reported to appropriate authorities.